All posts tagged officer meeting

The following are the notes recorded for the AMS Manoa Officer’s Meeting held at the start of Fall 2020 semester. Separate posts will be made soon with general information on membership and meetings for Fall 2020.

Summarized Notes:

Anime and Manga Society of Hawai’i @ UH Manoa – Meeting Agenda

August 15, 2020 – 9 pm to midnight (via Discord)

Officers Attended: Barryn, Didi, Tyler, Sage, and Niki

Other Members Attended: Terry and Gavin


  • RIO Status
    • Paperwork needed? Any updates?
    • We need to check with SLD (Student Life and Development). 6 signatures needed (6 UH Manoa ID numbers) for the paperwork (based on past years), Primary Contact on the form needs to be a representative/officer.
  • Changes in Officership
    • Changes in officer positions
      • Barryn might graduate 🙁 / 🙂
    • Planned Fall 2020 officers:
      • President: ?
      • VP: Tyler
      • Show Master: shared responsibility for all officers
      • Communications: ?
      • Secretary/Finances: ?
      • Web Manager: ?
      • Head Artist/Graphic Designer: Reii
      • Other officers will help with roles as needed (Didi, Sage, Niki)
    • Open for nominations
  • Update Constitution (future task) 
    • last updated in 2013
    • Set rough deadline for update (constitution and officer roles) hopefully by the end of the semester (all depending on how SLD is doing registration)
  • Membership for 2020-2021 school year
    • Logistics (payment, benefits, etc)
      • Payment for Spring 2020 applies to discount and space at artists’ booth for next KKon (whenever next one is)
      • Benefits for Fall 2020: 
      • Possible Benefits: *just during COVID* 
        • need to ask if we can sign up as a club for each
          • Need to draft and send emails (attach non profit paperwork to prove business license?)
          • Do cost analysis (crunchyroll + 1 streaming + 1 comics)
        • Additional streaming: Funimation ($99.99 per year) (free gift), VRV ($9.99 per month), Netflix ($14.99 per month), HiDive ($4.99 per month), Hulu ($5.99 per month)
        • Additional comics: Shonen Jump Membership ($2 per month) (100 chapter per day quota), Comixology ($5.99 per month), Dark Horse, DC
        • Club members are encouraged to recommend other services they are interested in and we will reach out 
      • Payment Methods:
        • UH email confirmation required
        • Link to membership dues in introductory email
        • Square ($20 per year, $15 per semester)
    • Club Finances
      • Crunchyroll Account
        • Yearly subscription: $59.95 (current)
      • Kawaii Kon Artist Alley table
        • $225.00 Standard space
        • $$$ Electricity (power pending separate contract)

Meetings and Events

  • Online Showings Format
    • Which formats, who will host, other logistics
      • Friday evenings 4:30-7:30 or later, binge 5+ episodes of different show each week, 5 min breaks in between and time to talk after
    • When/how for showing polls/announcements
      • Add suggestions any time, Poll open Friday night to Sunday night, Announce show on Monday, Stream on Friday, repeat each week
  • Other Meeting Types
    • Interest in game nights: who will host and how frequently?
      • Jackbox needs Tyler, Barryn, or Bev (up to them how frequently)
      • Club steam account? Club gaming account? Would members be interested?
      • Once every two months (2-3 times a semester)
    • Interest in casual hangouts: who will host and how frequently?
      • Anyone can host voice chat or google hangout, ask officers to announce to club ahead of time via discord
    • Creative Days/Virtual Artists’ Alley
      • Up to artists
    • Manga Book Club
      • Casual hang out, but with theme, spoilers, etc.
      • Once a month-ish, next month’s theme announced at end of each meeting
    • Other ideas for weekly/monthly meetings? Suggestions?
  • Special Events
    • Future in person meet up? Guidelines to decide if/when?
      • Probably not in Fall, maybe Spring??? December at earliest, MUST follow all safety guidelines
    • Other special event ideas (Halloween, etc)
      • Welcome back party: movie night/watch trailers for anime and game night (separate channels)
      • Halloween: movie night (2 movies)
      • Christmas: gift exchange? Or movie night (2 movies)

Advertising and Recruitment

  • Website Update
    • Updates/additions/other changes needed
      • Links to artists’ shops/portfolios (etsy, redbubble, etc)
    • Time needed? Jobs needed? etc
  • Social Media
    • Increasing Instagram, Twitter, Youtube, Reddit, etc. connectivity
      • Contests (art, cosplay, captions, memes, etc)
        • Pick up prizes to RIO mailroom? Or if they are willing to give out address for shipping
      • Initial entries on group discord, amsmanoa accounts repost on twitter, instagram, facebook, with #s for ams, artists, and contest
        • DTIYS (draw this in your style, 2 options, of AMS Mascots)
        • Decide with a vote (google form sent out w/ pictures)
        • Announce contest August 28th (discord, instagram, twitter, facebook)
        • Create visuals (thank you Niki!)
    • Interest in social media contests/engagement
  • Other Ideas?
  • First club meeting 
    • Sept 4 friday (welcome back meeting) at 4:30 pm
      • Remind members about contest
      • Show powerpoint with intro and info
      • Show movie and trailers for suggested series in one stream
      • (possibly) have a game night going on in the other stream?
      • Post link for poll to vote for next meeting’s showings